If the recipient’s Recipient Certification Date is “expired” (Figure 18), the Recipient Information form will be populated with the information that you entered plus the information that is already in the database for this recipient. A recipient ID will be displayed. This recipient ID is not active until the online form is completed and the recipient information is updated. Do not re-enroll an existing recipient under a new recipient ID to recertify, update or edit recipient information.
If you want to recertify this recipient, you must:
- Re-verify that the recipient is eligible.
- Have the recipient complete and sign the eligibility and consent forms for the medical record. Keep the original forms in her medical record.
- Verify and update the information as needed (e.g., name, address, phone number, ethnicity, and race).
- Select the appropriate eligibility check boxes.
- Click the Recertify Recipient button.
Note: File the original signed forms in the recipient’s medical record.
Figure 18: DETEC Recipient Information form showing the recipient certification date as "expired"
If everything is completed, a box will appear with the message “You have successfully updated the record for Recipient ID: XX9AXXXXXXXXXX under your Provider ID” (Figure 19).
Figure 19: Message showing record updated.
Note: The recipient ID number remains the same. A recipient should have only one ID number for as long as she remains in the program, even if she moves to another address anywhere in California.
Click the Print button at the bottom of the online DETEC – Recipient Information form to print a copy of the Recipient Information.
When you click the Print button the following message will pop-up:
The information below reflects only data that has been saved. Be sure to save/submit the recipient information before printing.
Note: The Print button prints only what is visible on the screen. There is a Print button on every DETEC screen.
Figure 20: Printing the Recipient Information
Click the Print Card button on the Recipient Information form to print a copy of the CDP: EWC card to give to the recipient and place a copy in the medical record (Figure 20).
Figure 21: Printing the recipient's ID Card.
Note: Multiple copies of the ID card are recommended for:
- The recipient, in order to instruct her on what services are covered with the ID card.
- The medical record (not required, but recommended).
- The mammogram provider, as required.
- The Pap test lab requisition, as required.